Student Orientation

Creating Zoom Videos 1—Setup Video Transcript

Thomas Yazer: This training video is a first in a series to get you accustomed to the use of Zoom for video recording at Regis College. And as you can see, I'll walk you through the different processes you'll need to know in order to record on your webcam and also just to make sure your account is set up properly to make this happen.

So the first thing that you're going to do is you're going to go to regiscollege.zoom.us That's the Regis College Zoom landing page you're looking at right now. This page can really contain everything you need to know in order to start this process.

In the middle of the screen, you'll see a Join a Meeting, Host a Meeting, and Sign In options. Now, keep in mind that really the only one you're going to be looking at here is the Sign In option. Joining a Meeting will allow you to join a meeting that has a code attached to it. Usually it's a nine-digit code. Hosting Meeting allow you to create a meeting and actually be the host of that meeting. But I prefer you actually sign in first, do all this, just to make sure that it's working properly.

At the bottom of screen, notice that you have three options-- Getting Started, Downloading the Zoom Client, and General Zoom Support. Now, getting started with Zoom is a link to a web page that has some basics to getting into the system and starting a session.

The Download Zoom Client is something you definitely want to do when you first get your Zoom account. Now, where it says Zoom Client for Meetings, download this to your computer or your laptop, this will download a copy of the Zoom software. It will essentially run outside your browser, which is what I want to see.

If you run Zoom from a browser, it does work. There's no problems with it. But I find that there are some accessibility features to the desktop version or the laptop version that just make it a little bit easier. So please download the Zoom Client for Meetings before you start recording.

And General Zoom Support on the bottom right-hand corner, this will take you to the help area for using this program. And I find that the videos here are short, very useful, and can really get you started. So if you're having trouble, get to the Getting Started area or the Audio-Video Sharing area. These will contain documentation links as well as videos for learning how to use the program.

So at this point, what you're going to want to do is click on Sign In. And you'll sign in with your Regis College account. And you'll enter your password. Your password should load up a profile account for your Zoom.

Now, this is my Regis Zoom account. And you'll notice here that it has no image set up just yet. First thing you should do is make sure you have an image chosen from your computer. The reason why I would encourage you to do this is that if you are not on a webcam for your presentation, at least other students or instructors will see your picture up on screen.

Next things you're going to do is look at the Personal Meeting ID area. Notice that you have a link here. Now, this link can be active and used for any type of recording or meeting that you want to host using Zoom. But you must first activate it.

So you must first go to the right-hand side, click Edit. Then click the checkbox here where it says, use personal meetings ID for instant meetings. And then click Save Changes. And there should be a green check mark indicating that you have access to using this meeting link.

Personally I would actually take this link and personalize it. And in doing so, what you're really doing for yourself is making it easy to remember. And this link right here is what I use for all my trainings, because this gives me a chance to easily remember the link plus share with people, and they'll understand what it is.

So make sure that you do click on Customize. Maybe use your first name and your last name interrupted with a period. That should really give you a nice link that you can copy onto your computer or anywhere else online to share with another student or instructor.

That should be enough for the first page. But do remember where it says User Type that you do have a Pro listing. A Pro account essentially gives you the ability to record to the cloud, meaning that you don't have to record a large file to your computer and then upload it to a video sharing site like YouTube.

So Pro gives you unlimited time. 40 minutes is standard for the free account. But for a Pro account, you have no time limitations for your recording.

And if you do have a non-Pro account and you have been told that you will be getting a Pro account, please contact your instructor. And they'll make sure that that happens right away. If you are a Pro user, you'll go from here. You'll go to the left-hand side where it says Recordings.

Now, what you're going to look for here is when you do record on to Zoom, it should end up coming into this particular area. So notice it has cloud recordings at the top. And at the bottom is a meeting that I had recorded before.

Now, if I click on the meeting link, it'll send me to the area where I can grab the link to share. On the right-hand side, you'll see it says Share as well. And there's a More button where I can download the file, or I can delete it.

When I go into the actual link itself, you'll see I have many options to share. I have a Shared Screen with Speaker view, which gives me a chance to share a view of myself with the shared screen. Only a Speaker view means there's no shared screen being shared, and a Shared Screen, which means I just see the documentation or program that I'm sharing on screen. There's also an audio only option as well as an audio transcript.

Now, the audio transcript option is something we have to turn on in the Settings area, which I'm going to talk about in just a second. But this audio transcript is a tool that we use to essentially take your live video, and the program will automatically transcribe it.

Now, you'll notice I do have a bit of an issue with this particular recording. It's likely too short. But if you have a longer video, it should transcribe the video with a-- on the right-hand side being where the transcript will flow. If you want to simply have a text file of the audio transcript, this is where you would pick it up.

Now, as I mentioned, we're going to have to go to Settings to get that set up. So let's go to Settings. We'll leave all the options alone here. But I do want to go where it says Recording at the top.

And I want you to go down below where it says Audio Transcript under Advanced Cloud Recording Settings. Make sure that you do click Audio Transcript. Make sure this option's checked off before you start recording.

The rest the options are likely going to be set for you. And I don't think you'll have to adjust any of them whatsoever. So please just make sure Audio Transcript has been checked off.

Now, the one more major aspect of this area is that when you start your link, in other words, when you want to load up this specific URL to start a Zoom session so you can record a video, when you copy it, make sure you've already logged into the regiscollege.zoom.us profile page, because when you do load up the video or the Zoom Video, you'll be logged in as a host. If you simply click on this link without being logged into this profile page, you'll be entering the session as a student, and you won't have the ability to record.

So it's very important that you always start this profile area on your own. Then go to your link or then copy it into your browser. And it will automatically load up the desktop version of the software.

And in further videos, we'll talk about using the software and some tips on how to make it run really efficiently.